Bicycle Coalition of New Mexico

Bicycle Coalition of New Mexico

Board Meeting Minutes

August 9, 2011

6-8pm

Members: Keith Ashmore, VP, (Farmington), Diane Albert, President, (Los Ranchos de ABQ), Wes Young (Socorro), Tim Rogers, Secretary (Santa Fe), Chris Tough (Espanola), Stephen Newhall, Treasurer (Santa Fe), Chris Marsh (Rio Rancho)

6:00 PM Call to Order. Members present are: Keith, Tim, Wes, Chris M, Diane.  (Chris Tough and Stephen Newhall came onto the call later as indicated.)

6:00 Approval of Agenda  - Tim moves to approve, Diane seconds, all in favor 

6:15 Secretary's Report – Tim Rogers requests that the Board approve March and July 2011 minutes.  Diane moves to approve July minutes, Chris seconds all in favor.  Diane moves to approve March Minutes with spelling correction, Wes seconds, all in favor.  There was no quorum in April and no meeting in May or June.  This will be reflected on the web site where minutes are posted.

Treasurer's Report (postponed)

President's Report- Diane Albert attached a written president's report.

Old Business

Committee Reports:

Education Committee (schools and smart cycling)– Wes Young included a written report

Discussion of BCNM supporting Wes’s participation in SRTS conference, Wes is going as BCNM Education Committee Chair.  Let’s discuss this in October once we are aware of how much funding we have.  For the October agenda we will vote to reimburse for travel, hotel, conference fee.

[Chris Tough comes onto call.]

Engineering Committee (bike facilities) – Tim Rogers. Diane Albert e-mailed and snail mailed BCNM’s letter to Ray LaHood, also copied Tony Furst of FHWA and NM’s congressional delegation.  Many people (40+) e-mailed NMDOT on this and there was a good response to the editorial in the Albuquerque Journal.

Stephen is on call.  He will be able to do 990 after he figures out a few issues, they are very difficult, even the short form which we do.  Diane may be in Santa Fe on Thursday and could sit down with Stephen to work on this Thurs. afternoon.

Treasurer's Report - Stephen Newhall attached a written treasurer's report.

- Regarding the 990 and IRS, Keith reported that the NM AG reporting for 2009 year (last year) is submitted. We were late to file, but have paid the late fee.  For 2010 (ended June 30, 2011), we are due by December to do our reporting online. We will need the financials, 1023 form, IRS 990 form ready for entry/download.  Keith is working with Steve to get AG reporting squared away.

- PRC Report: $20 check cashed; We are now in good standing, but they still have not updated information- see http://164.64.53.200/CorpSearch/(S(22dxkm45wiemn355lg3f1iys))/Corplookup.aspx

- 2011-2012 budget needed – volunteers?  Diane did this with Stephen, Chris Marsh volunteers to help determine budget.  For many items, estimating based on previous year works.

- Separate Education Committee account – who will set this up?  Need two signers to get together at a Wells Fargo Branch, takes about 15 minutes.  Diane moves that BCNM set this up with Chair of Education Committee and one board member; seconded and all in favor.  Bike Educator Coordinator can also be a signatory; Steve as Treasurer also needs to be a signatory.  If you have a primary and a secondary secondary it works well.  The details can be worked out off line.

- Gail Ryba Award accounting – Dave Stewart received the $300 check, as scholarship awardee now owed $1200.00.  Diane moves that remaining funds go into the Bicycle Education Accound and that Committee will manage the scholarship.  Stephen seconds, all in favor.

- TORGV accounting – we have raised $2500.00 in cash for TORGV ($1000 Law Office of Diane Albert, $1000 Q Cycle, $500 Jan Bear)

- Update on BCNM Financials: $216.93 current funds parked in paypal account; outstanding checks - $300 check to Dave Stewart (Ryba scholarship); $250 check to Tim Rogers for cash so he can print TORGV flyers; 40 x $50 for TORGV registrations in uncashed checks and in Bike Reg account = $2,000.00.   Tim will rip up $250 check and use debit card that Stephen has.

- Enforcement Committee (police and courts) – Diane sent letter to State Police Chief Robert Shilling, who called and promised a letter in response to the letter, the spokesperson no longer speaks for NMSP and does not represent NMSP views.

- Fundraising – Diane Albert

-       TE funding – what to do next to fund BEC? Education Committee input?

-       Will apply for TORGV matching funds from McCune Foundation – grant cycle starts August 15.  Funds to hire a part-time Executive Director – are all Board members OK with this?  Will request $15,000 to match TORGV income to fund a part-time exec director.  Chris estimates 10-15K income from TORGV.

-       Various board members expressed concerns about Tammy’s expenses.  We will continue to try to support education.  Diane is trying to focus on engineering and enforcement. Diane moves that 15,000+15,000 grant be for executive director.  Do we want everything to go to Exec Director and possibly nothing to education?  How does McCune feel about funding a salary?  General desire for a more flexible application, part-time exec director AND for education, make it a valid expense.  Wes discussed Bike Education summit, minor expenses but expenses nonetheless.  Or to pay board members to come to a retreat.

-       TORGV is going to be our main source of income.  Membership and donations is at about $3,000.

-       Tim moves to ask Diane to go ahead and apply but with some verbiage to the effect that not all would go to Exec Director salary.  Wes seconds, all in favor.  Diane will need to send out a draft to Board.

Events – Bike Across NM and Tour of the Rio Grande Valley – Chris Marsh see ABQ Journal article at http://216.85.20.240/Repository/ml.asp?Ref=SkQvMjAxMS8wOC8wNCNBcjAxMTAy&Mode=HTML&Locale=english-skin Lost of folks are signing up, and a lot of support from businesses, Journal article has helped.  Keith: This is a big deal. This can make or break us.

AGO report; PRC report – Stephen will work on this.

7:30 New Business- Action Item, person responsible- date req'd

FHWA retaliation – next steps? What do we do next?  Engineering Committee will look at this, make sure LAB is on board, wirte letter to Congressmen,  We will explore legal options to require full width paving.

On behalf of Rail*Trains*Ecology*Cycling,BCNM co-signers to letters, action required.  We will have an e-mail discussion of this and try to approve.

Ride, Run or Walk with I.D.- Vote required to support this – no $$ required!  Motion to support is seconded and passed unanimously

8:00 Announcements

Tabling at MS 150 – August 26  4-8pm in Pojoaque – Tim, Chris T and Diane have volunteered at this time