Bicycle Coalition of New Mexico

 Bicycle Coalition of New Mexico

Board Meeting Minutes

March 31, 2011

 

Members: Keith Ashmore, VP (Farmington), Diane Albert, President (Los Ranchos de ABQ), Wes Young (Socorro), Tim Rogers, Secretary (Santa Fe), Chris Tough (Española), Stephen Newhall, Treasurer, (Santa Fe), Jacobo de la Serna (Albuquerque)

Call to Order. Diane Albert called the meeting to order shortly after 6 pm.  Members present on the phone are Wes, Keith, Diane, and Tim.  Chris Tough, Stephen, and Jacobo came on the call as noted.  Also present on the call were Chris Marsh, Michael Wieclaw, and Tammy Schurr (as noted).

Approval of Agenda Wes moves to approve, Keith seconds, all in favor.

Chris Tough comes on the call.

Secretary's Report – Tim Rogers requested that the board approve Nov., January, and February minutes.  The Board reviewed November minutes.  Wes moves to approve,  Keith seconds, all in favor.

The Board reviewed January minutes.  Keith moves to approve with amendment offered by Diane, Wes seconds, all in favor.

Look at February 15 minutes. Wes moves to approve, Keith seconds, all in favor.

Steve Newhall comes on the call.

Treasurer's Report - Stephen Newhall had submitted a written treasurer's report.  BCNM is not broke but we need to raise more.  Tammy is paid to end of April.  $9000 on hand.  Need to recruit membership.  Discussion of relationship between contributions and membership, checking status on web site.  Michael will get assistance on this as part of existing contract.

President's Report- Diane Albert had submitted a written president's report.   Diane provided a summary of her activities based on written report.  MVBC reimbursement appears to be finished they were paid and cashed the check.

Old Business

Committee Reports:

Education Committee – Wes Young had submitted a written report.

-      discussion of Gail Ryba memorial scholarship issues.  Is an account needed?  Discussion of cash flow by Diane vs. accounting by Stephen.

-      Stephen comes on the call.

-      Diane and Tim will work with Stephen to identify Gail Ryba donations.

-      Stephen will report on GR Fund.

Engineering Committee (bike facilities) – Tim Rogers had submitted a written report.  Tim will send letter to FHWA to Board again for one more chance to review before sending.

Enforcement Committee (police and courts) – No report

Encouragement Committee (membership, advertising, promotion) - Keith Ashmore had submitted a written report.

Evaluation and Planning (measurement of the effects of the other Es) – No report

Equality (traffic law and legislation) – No report

Fundraising – Diane Albert submitted information at the end of the agenda document.  Discussion of  Rebecca Tuttle proposal for website editing, executive director funding, education, and communicating with NMDOT.  Diane requests approval talking to her and continue to work on this direction in general.  Keith agrees.  Motion to keep dialog going.  (Jacobo de la Serna came onto call).  Motion passes unanimous.

Tammy Schurr comes on to call.

BEC Report – Tammy Schurr and questions to her.

Tammy is LCI coach now that Craig D has moved to Israel.  LCI team in Hobbs trained and will take LCI seminar next week along with folks from Taos, Santa Fe, and Las Cruces.  Diane and Keith express strong support of Tammy’s work.  It was exciting to talk about what we are doing in NM with other bike educators from around the country at the Summit.  We are getting the message to smaller towns through LCI teams from bigger cities working with Bicycling 123 youth instructors.  Tammy and Chuck Malagodi are now master LCI’s.  Tammy will be working with Spin Doc after Santa Fe Century.  Getting press coverage about Albuquerque, Hobbs, and Santa Fe activities.

Jacobo commends Tammy and Bob Reid for support from SE NM Cycling on this work.  Jacobo would like to see mention of this on our website.  Jacobo happy to donate something, Diane happy to help with trademark work.

Discussion of per-year grant from NMDOT by 2013 vs. 3-yr position.  It is a year-to-year contract now.  BCNM’s programs.  Diane provided summary of the award that became available in 2010.  Gail Ryba pulled it together.  Right after Tammy was selected, the funding disappeared.  We resubmitted all the paper work and the TE funding was saved.  TE plus McCune plus REI adds up to $81,000 total.  Of that $28,000 and $34,000 were for two years.  From McCune, Web design was $7,000, plus equipment. Aug 31 we will have spent all the money from these sources.   We need to have money for events too.  So really with all our needs we need more like $20,000 rather than just $5,000.

Discussion of events as venues for tabling.

Old Business- Action Item, person responsible- date req'd.  Now Sun., Aug 18^th

Events – Bike Across NM and Tour of the Rio Grande Valley – Chris Marsh

1.  What we might expect from a title sponsor of our ToRGV?  Not 2000 people, a few hundred would be great.  Budget in place.  Do we want to hold this event in August?  Keith and Jacobo say yes.  Motion to move to 18^th passes, with promotion of Can You See Us Now.

2.  What will our sponsors get for their money?

CM:  Lots of organization needed.  Keith volunteers to handle rest stops, also NMTS will.  Jacobo: will work w/ Kickstand, bike shops for swag.  Chris is working on packet materials.  Colavita NM sponsors will contribute to packet.

Board Retreat for BCNM Board of Directors – date, location.  Will be discussed next meeting.

National Bike Summit:  Diane provided written report for review, people have set up local meetings congressional offices.

New Business

Pro-Walk Pro-Bike at Albuquerque Convention Center: Should BCNM provide a letter in support of this?  Jacobo moves to support writing the letter, Keith seconds, Diane will send a draft to the board.

State police – Letter to editor and invitation for meeting with Commander Robert Shilling regarding Lt. Garcia’s comments.  Keith moves to support this action.  We may propose to provide bike education to state police.  Diane invites board members to make points for letter via e-mail.  Wes will make a first draft.

The following topics were touched on briefly: Potential Board Members, Board membership dues and donations, Donations for injured cyclists, Campaign to get the word out that we don't support scofflaw cyclists.

AGO report; PRC report – Keith needs to finish work on AGO.  We also need to stay on top of PRC in order to be compliant.  Keith will do this too.

Diane will do fundraising discussion by e-mail.

Board official stance on things like Idaho law, other issues- how do we do this?  We need a chair of equality committee.

Adjournment: The meeting adjourned shortly after 8 pm.