Bicycle Coalition of New Mexico

Bicycle Coalition of New Mexico

Board Meeting Minutes

November 12, 2011

Loma Linda Community Center

1700 Yale SE, Albuquerque, NM

5:30 PM Call to Order. Members present are Keith Ashmore, VP (Farmington), Diane Albert, President, (Los Ranchos de ABQ), Wes Young (Socorro), Tim Rogers, Secretary (Santa Fe), Stephen Newhall, Treasurer, (Santa Fe), Chris Marsh (Rio Rancho).  Also participating in the meeting are Bill Thompson of Albuquerque (VP of NMTS), Connie Peterson of Rio Rancho (member of BCNM and on Bike Hike Rio Rancho Board), and George Pearson of Las Cruces (member of BCNM Education Committee).  Chris Tough of Espanola has resigned from the Board, his service is appreciated.

Approval of Agenda – Chris Marsh moved to include discussion of BCNM support for Bike Route 66.  Wes moves to approve agenda as amended, Keith seconds, all are in favor.

Secretary's Report – Tim Rogers will distribute September and Nov. 2 meeting minutes via e-mail for approval.

Treasurer’s Report – Stephen Newhall reviewed the income statement he had provided.  We have income thanks to TORGV.  We can assume probably 20K/year based on this ride.  We may do better in 2013 but will plan on same income from TORGV.

President’s Report – Diane reviewed a variety of activities she has been undertaking:

• Survey Monkey on TORGV for feedback, e.g. on timing of event. 
• Report to AG – 990EZ form.  We need to report and write checks to AG from two years back, then we will update.
• Alliance for Biking and Walking and LAB is asking for surveys, Diane is responding.
• Mail is going to Corrales.  Who will pick it up if not Diane?  Maybe change to new PO Box before box ends.  The mail could go to Farmington if Keith is to stay as membership chair.  Perhaps a three-month transition?  We can decide in 2012.

New Business

1. BCNM Budget: A vote is needed to approve 2011-2012 Budget – attached.  Education has a separate bank account.  The Bike Education Coordinator needs 5,666.66 in current year budget for the actuals that were spent.  Board members should track donations, including in-kind donations such as travel, postage, supplies, time spent.

Keith moves to increased amount budgeted for the Nat’l Bike Summit (after Diane, Tim and Stephen indicate they would like to attend) to $3000; Tim seconds, passes unanimously.

Diane will get actuals for TORGV income that will serve as the budget numbers.  Keith moves to approve the proposed budget as amended. Chris M. seconds, all in favor, passes unanimously.

2.            Nominations for new Board Members and new Board Officers for 2012. The Board of Directors elects Board members per BCNM bylaws.  We have bylaws that we should review.  We have two-year terms, so we should follow this.  We need a nominating or executive committee.

Stephen nominates self as Treasurer

Tim nominates self as Secretary.

Keith nominates self to be on board

Diane nominates self as board member and offers to chair Enforcement and Equality subcommittee.

Chris nominates Bill Thompson of Albuquerque as a BCNM Board member, Tim seconds, all in favor, passes unanimous: Welcome, Bill!

Keith will send out another e-mail to our membership to self-nominate to Board.  We should also try to tap public health and environmental groups to search for Board And Committee members.

We need a nominating chair.  Keith will play this role.

3.            Should BCNM have a phone number? Chris Marsh proposes that BCNM use pay as you go phone.  Diane proposes we wait until we hire an exec director then we would need the phone. Diane will ask Michael W. to erase her personal cell phone number from the website as of 12/31/2011.

4.            Should BCNM have a 2011 Annual Report?   Annual report is useful for end-of-year Fundraising.  Keith moves to have an annual report, get it drafted by Dec 10. Chris seconds.  All in favor, passes unanimously.  Wes may need a little extra time.

5.            Should BCNM appoint an Executive Director Search Committee?

See attached draft job ad for Executive Director.  Chris Marsh proposes an office manager first to handle some of the more mundane work.  It would be a contract.  CM makes motion that we consider hiring an office manager, put together a proposal of what that person should do, for our next meeting. Keith seconds, all in favor.

6.            Should BCNM support the designation of Bike Route 66 in NM?  Motion that BCNM support the creation of Bike Route 66 by committing people and financial resources.  Keith seconds, all in favor.

Education Committee Report. Wes Young reports that this committee is considering breaking off as separate entity.  The committee will make a proposal in early 2012.

Other. Keith says “let’s give ourselves a hand.”  After the TORGV, we now have 600 people as members.

Adjourn 7:00PM, next meeting January 2012.