September 29 2011 Minutes
Bicycle Coalition of New Mexico
Board Meeting Minutes
September 29, 2011
Members: Diane Albert, President (Los Ranchos de ABQ), Keith Ashmore, VP (Farmington), Chris Marsh (Rio Rancho), Stephen Newhall, Treasurer (Santa Fe), Tim Rogers, Secretary (Santa Fe), Chris Tough (Espanola), Wes Young (Socorro
6:07 PM Call to Order. Members present are Diane Albert, Tim Rogers, Chris Tough, and Chris Marsh. Not present are Keith Ashmore and Stephen Newhall; Wes Young joined the call as indicated.
Approval of Agenda: Agenda was approved as presented.
Secretary's Report – Tim Rogers requested that the Board approve August minutes. Chris Tough moved to approve, Chris M seconded, passed unanimous.
Treasurer's Report - Stephen Newhall (written treasurer's report attached) could not call in. Diane reported on status of 990 schedule A and IRS: Diane met with Stephen and prepared 990 Schedule A as attached to earlier e-mail. Tim moved to approve, Chris Marsh seconded, passed unanimous. Diane put a lot of work into this. Thank you, Diane! And thanks to David Griscomb, Gail Ryba, and LANB.
The NM AG reporting for 2009 year (last year) is submitted. We were late to file, but have paid the late fee. For 2010 (ended June 30, 2011) we are due by December to do our reporting online. We will need the financials, 1023 form, IRS 990 form ready for entry/download.
Chris Marsh has prepared a 2011-2012 budget, presenting different scenarios for TORGV which came out even better than expected; he sent the latest copy.
President's Report- Diane Albert submitted a written president's report.
Old Business
Committee Reports:
Education Committee – Wes Young is not on the call. Do we want to pay August salary for Tammy? Vote required. Chris Tough moves that we use TORGV to pay Tammy’s salary for the month of August. Tim seconds notion, unanimous.
Engineering Committee
A follow-up letter was sent by Diane to Sen. Bingaman. His office has already responded and is forwarding to the FHWA Administrator.
Enforcement / Equality
Diane would like to chair this after she steps down as President. She has discussed with judges a possible program to provide education though court system, could educate and even create an income stream for BCNM. These programs exist. E.g. MADD school for DWIs. Chris Marsh and others will work with police in Rio Rancho.
Encouragement Committee (membership, advertising, promotion) - On behalf of Keith, Chris Marsh reports 505 new and or paid up members thanks to TORGV. According to our web site we currently have over 600 members. We need to go through the database or pay someone to figure out who is paid through when. We can ask Keith to speak about this by next meeting. Diane prepared and sent an e-mail to Keith. Chris is considering a survey to follow up. Thank you, Chris.
7:05 Wes Young came on.
Fundraising – Diane will apply for TORGV matching funds from McCune Foundation by September 30. Tim will help.
New Business
Conference call expenses: Should we use Skype? Who has a Skype account? What other possibilities are there? We will test Skype with a short meeting in October.
Newsletter – Shall we pay Chris Marsh for his labor? Wes motions to pay, Chris Tough seconds. Passes unanimous. Chris Marsh would be happy to be relieved of these duties. Perhaps a future exec director can help.
Rail Runner Tourism. BCNM can support this.
Safe Kids Coalition –– Is anyone interested in serving as a BCNM liaison? Wes volunteers to receive e-mails. Thanks, Wes.
Announcements
- NM Bicycle Education Summit, Albuquerque, Nov. 11, 12 & 13.
- IMBA 2012 national meeting in Santa Fe
- Next Full Board Meeting will take place in conjunction with the NM Bicycle Education Summit, Albuquerque, probably Sat. Nov. 12.